Academic Computing Committee

Meeting Minutes

October 9, 2006

Members Present:

University Senate Representative: J. Alvares

Faculty Representatives: S. Sotillo [CHSS Faculty Rep.], R. Xing [SBUS Faculty Rep., A. Pemberton [CART Faculty Rep.], S. Shapiro [Library Faculty Rep.]

Administrative Representatives (Academic Deans): M. Mallery [Library Administrative Rep.], M. Heller [proxy for CHSS Administrative Rep.], S. Poger [CEHS Administrative Rep.], J. Youn [CSAM Administrative Rep.], J. O’Brien (proxy for Associate Vice President for Information Technology)

Non-voting Members Present: R. Wolfson (Local 1904 Observer), T. Devlin (Academic Coordinator of Education Computing Network)

Guests: J. Minier, W. Gray

Absent:

C. Du [CSAM Faculty Rep.], D. Stevens [Undergraduate Student Rep], A. Mohiuddin [Graduate Student Rep.], J. Donadeu [Graduate School Administrative Rep.], VACANT [Undergrad. Student Rep.], E. Harris [CART Administrative Rep], VACANT [CEHS Faculty Rep.]

Presiding: M. Kasner, Chair

Reporting: M. Mallery, Secretary

Distribution: ACC Web at http://frontpage.montclair.edu/acc/

Convened: 3:15 p.m. [Library Special Collections Room]

Adjourned: 4:45 p.m.

1. Call to Order: The meeting was called to order at 3:15 p.m. when there was a quorum.

2. Minutes: Minutes for Sept. 11th were approved with changes.

3. Announcements: O'Brien reminded the ACC that MSU EdTeXpo will be held on Thursday, October 19th beginning at 10AM in the University Hall Conference Center and registration is now open. Register on the Website at:

http://frontpage.montclair.edu/edtexpo/index.html .

4. Reports

• Chair's Report: Kasner distributed a "Message from the Chair" and asked for discussion. Regarding membership on the ACC, Kasner pointed out that there are spaces for three student reps to the ACC (2 undergrad and 1 grad) which need to be filled as well as the CEHS Faculty Representative to replace Mike Davidson, who retired last year. Kasner will follow up on filling membership slots and distribute the text of the Message electronically via the ACC listserv.

• OIT Report: O'Brien noted that Chapel had appointed P. Kahn as the voting rep. for OIT as proxy for the Associate Vice President for Information Technology, and that O'Brien was acting as proxy for her at this ACC meeting. O'Brien reported that the Rave wireless polling guides were reviewed by the LMS. Sotillo noted that students think the cellphones are dangerous because of ELF emissions. Wolfson asked are the Rave cellphone different from others. O'Brien asked for more data and noted that Kathy Ragan and Office of Student Life is interested in student feedback.

• Ad Hoc Committee Reports:

a) Learning Management Subcommittee (LMS) - O'Brien reported for Kahn that the LMS had their first meeting in September, and the LMS still needs a chair and some additional members representing CART, SBUS and the Library. The next meeting of the LMS will be October 16 from 1-2PM in University Hall, when they will begin discussion of first recommended policy, perhaps on the BlackBoard Building Blocks.

b) Technical Specifications Subcommittee (TSS): Youn reported that the TSS has not been convened. Kasner asked that the ACC discuss the four issues for the TSS:

A. Discussion of Common Build

B. Discussion of licensing for software across campus

C. Policy on frequency of lab reimaging

D. Workstation integrity software

Kasner will contact the members and convene the TSS.

c) EDUCAUSE Membership: Kelton (Chair) was at the EDUCAUSE Conference in Dallas, and Heller, Kelton's proxy, had nothing to report.

5. Ongoing Business:

• Discussion of licensing for software across campus

After discussion, it was decided that the ACC needs more information about the software currently licensed and owned on campus, and the following was moved:

Motion:

"Develop a survey of faculty, staff and administrators asking what software they have purchased" (Moved by Kasner and passed: 6 in favor, 2 against)

Minier recommended that Kasner work with Steve Johnson and the Office of Institutional Research to develop and implement the survey. Kasner volunteered to chair the Survey Subcommittee, and Heller and Pemberton agreed to serve with him to develop the software survey, and they will report at the next meeting.

• Discussion of workstation integrity software

Heller noted that there would be no need to discuss frequency of reimaging public computers on campus if OIT had a campus license for workstation integrity software. Currently, SBUS and the Library use Deepfreeze workstation integrity software. After discussion, the following was moved:

Motion:

"The ACC recommends that OIT, or other designated party, license Workstation Integrity Software for all public computers (i.e., public computer labs, teaching computer labs, and computers in classrooms)." (Moved by Heller and passed: 8 in favor, 1 abstention)

Kasner will present this recommendation to OIT and report back to the ACC.

6. New Business:

There was no new business.

7. Adjournment: The meeting was adjourned at 4:45 PM.