Academic Computing Committee
Meeting Minutes
April 9, 2007
Members Present:
University Senate Representative: J. Alvares, R. Wolfson
Faculty Representatives: S. Sotillo [CHSS Faculty Rep.], C. Du [CSAM Faculty Rep], A. Pemberton [CART Faculty Rep.], B. Hancock [proxy for Library Faculty Rep.],
Administrative Representatives (Academic Deans): M. Mallery [Library Administrative Rep.], A.J. Kelton [CHSS Administrative Rep. proxy], S. Poger [CEHS Administrative Rep.], J. Youn [CSAM Administrative Rep.], R. Salomon [SBUS Administrative Rep.], J. O’Brien (proxy for Associate Vice President for Information Technology)
Non-voting Members Present: E. Chapel, OIT
Guests: M. Heller, T. Hoskinson
Absent: E. Harris [CART Administrative RepJ. R. Xing [SBUS Faculty Rep]. D. Stevens [Undergraduate Student Rep], ], T. Devlin (Academic Coordinator of Education Computing Network), J. Donadeu [Graduate School Administrative Rep.], A. Mohiuddin [Graduate Student Rep.], VACANT [Undergrad. Student Rep.], VACANT [CEHS Faculty Rep.]
Presiding: M. Kasner, Chair
Reporting: M. Mallery, Secretary
Distribution: ACC Web at http://frontpage.montclair.edu/acc/
Convened: 3:10 p.m. [Library Special Collections Room]
Adjourned: 4:08 p.m.
1. Call to Order: The meeting was called to order at 3:10 p.m. when there was a quorum.
2. Minutes: Members approved the ACC Minutes of the March 5th meeting unanimously.
3. Announcements: No announcements.
4. Reports
• Chair's Report: Kasner reported that he will forward to Youn and the ACC Responsible Computing Policy Subcommittee the comments he has received on the MSU Policy on Responsible Use of University Computing Resources.
• OIT Report:
a) Bell Tower Initiative
Chapel reported that the campus announcement for the MSU Bell Tower Initiative has gone out. The following seven committees include more than one hundred people from around campus:
1) Admissions and Recruitment
2) Student Information
3) Enterprise Integration
4) Human Resources
5) Finance and Budget
6) Institutional Advancement
7) Third Party Applications and Portal
Preliminary estimates are that the project will take from start to finish five years and will cost from 9 to 13 million dollars.
b) Lifecycle Replacement for Computing Equipmen
There was a Committee meeting and agreement on three unique builds for price quotes: 1) basic; 2) intermediate; and 3) advanced builds. Committee will reconvene to produce guidelines for the three builds and decide on levels of use. OIT is developing an application for the user community to see what date each machine will be replaced. Demo of application will be shown to the ACC at a future meeting. Chapel noted that every machine on the lease schedule is slotted for replacement. When asked for a timeline for replacements, Chapel noted that the lease termination date is July 1st, so replacements are expected to take place in mid-summer.
c) NEDge.net Connection
Chapel reported that the NJEDge.net connection has been delivered. Lately OIT has been struggling for bandwidth because of the increase in streaming video traffic. The NJEDge.net connection will double the Internet bandwidth by the end of April. Over the summer, OIT will put in the switch-Ethernet service through Verizon, which will add 90M of bandwidth. Woflson asked if OIT can increase bandwidth to individual ports in classrooms showing streaming videos. Chapel agreed to ask Minto Gill to come to the ACC meeting in September to talk about where the bandwidth usage is on campus.
• Ad Hoc Committee Reports:
a) Learning Management Subcommittee (LMS): Kahn was away on vacation, so there was no LMS report.
b) Campus-Wide User Satisfaction Survey Subcommittee:
Kelton reported that the Faculty Senate approved the Campus-Wide User Satisfaction Survey. Steve Johnson is in the process of putting the questions through the campus-wide survey tool, and the survey will open for campus response before the end of the Spring semester.
5. Old Business
a) Adobe Licensing Pilot Program:
Youn (Deputy Chair) reported that he sent out a summary of the Adobe Licensing Program to the ACC listserv. After discussion with the ACC, Youn offered to contact John Luttropp, Graphic Design Program Director in the College of the Arts, to see if Luttrop wants to be the administrator for the MSU Adobe CLP (Contractual License Program). Youn will report to the ACC on the set up and administration of the Adobe CLP.
Kasner asked that ACC faculty and administrative representatives let Youn know as soon as possible who is using Adobe or wants CS3 upgrades for Adobe that can be included in the Adobe CLP. Kelton recommended that Youn send a note to everyone on campus once he gets the initial buy-in from Adobe. Alvares noted that ACC representatives should announce the program to the Faculty Senate as well as ask to have it posted on the Senate Web page.
b) Responsible Computing Policy Subcommittee:
Wolfson (Chair) reported that the ACC Responsible Computing Policy Committee met on March 30th and began work on revising the MSU Responsible Use of Computing Resources Policy as well as writing guidelines for the implementation of the policy.
Wolfson will convene the next Committee meeting for the week of April 16th when Patty Kahn will have returned from vacation. When the Committee has a final draft of the proposed Policy, Chapel said that the policy should be returned to the MSU Management Committee that drafted the original policy, and they will send their recommendations to the ACC for its review and approval before it goes to the Faculty Senate for approval.
6. New Business:
a) N'Vivo (Qualitative Analysis) Software
Wolfson reported that a Dean asked if the ACC could help their school with campus-wide purchasing of N'Vivo, a statistical qualitative analysis software. Chapel noted that at MSU each School is planning the FY08 budget cycle now, and that MSU could realize economies of scale if we purchase software licenses through one agency, such as OIT.
After ACC discussion about software procurement procedures on campus for SPSS and EndNote as well as N'Vivo, Chapel volunteered to send to the ACC listserv a brief, half-page of guidelines on his proposed chargeback program for MSU software purchasing, including naming a point-person and procedures for OIT to set up a clearinghouse (not a source of funds) for software purchasing on campus.
Kelton noted that once the software clearinghouse guidelines are approved by the ACC, we should send out the guidelines to everyone who purchases software on campus.
c) Next Meeting:
The next ACC meeting is scheduled for Monday, May 7th, in the Library's Special Collections Room starting at 3PM.
7. Adjournment:
The meeting was adjourned at 4:08 PM.