Academic Computing Committee
                                   Meeting Minutes DRAFT
                                         April 10, 2006
 
Members Present:
University Senate Representatives: J. Alvares, M. Heller
 
Faculty Representatives: R. Xing [SBUS Faculty Rep.], C. Du [CSAM Faculty Rep.]
 
Administrative Representatives (Academic Deans):  M. Mallery [Library Administrative Rep.], A.J. Kelton [CHSS Administrative Rep.], H. Sanni [CEHS Administrative Rep.], E. Harris [SART Administrative Rep.], R. Salomon [Proxy for Dean Alan Oppenheim], J. Youn [CSAM Administrative Rep.], J. Donadeu [Graduate School Administrative Rep.]
 
Non-voting Members Present: R. Wolfson (Local 1904 Observer)
 
Guests:  B. Hancock, P. Kahn, T. Hoskinson

Absent:
A. Adarkar [CHSS Faculty Rep.], Michael Davidson [CEHS Faculty Rep.], S. Shapiro [Library Faculty Rep.], A. Pemberton [SART Faculty Rep.], D. Stevens [Undergraduate Student Rep], A. Mohiuddin [Graduate Student Rep.], V. Lilikas [Undergrad. Student Rep.], T. Devlin (Academic Coordinator of Education Computing Network), E. Chapel (Associate Vice President for Information Technology), VACANT, Associate Director of Academic Technology

Presiding: J. Alvares, Chair
Reporting: M. Mallery, Secretary
Distribution: ACC Web at http://frontpage.montclair.edu/acc/
Convened: 3:04 p.m. [Library Special Collections Room]
Adjourned: 4:05 p.m.
 
1. Call to Order: The meeting was called to order at 3:04 p.m.

2. Minutes: Minutes for March 20th were approved with corrections.

3. Announcements:  No announcements.

4. Reports
• Chair's Report:  Alvares presented the ACC Statement on SPAM to the Faculty Senate at its meeting on Wednesday, March 29th , and it was approved. Kelton noted that the next step in our consideration of SPAM must be at what percentage we might
set for deletion for a sever-side spam filter. After discussion, Kelton drafted the following motion, which was approved unanimously:

***
Moved that, at this time, any SPAM filtering be set opt-in only and 
marked at 99%.  When more details become available on the specific of 
the products to be used to bring about this filtering, the ACC may 
reconsider and revise this motion.  Also moved that the Office of 
Information Technology provided detailed, step-by-step instructions 
to the university community on how this process will work.
***

Alvares will present this ACC motion at the next Faculty Senate meeting on April 26th. Kelton will also send this motion to David Benfield.

• OIT Report: Chapel could not be present but sent an email to the ACC listserv asking that we “visit the issue of our planned computer replacements this summer with a particular focus on the Mac/PC universal OS issue.  The laptop/desktop computing landscape is about to shift significantly and I thought we should consider the possible
benefits/consequences of postponing a large scale purchase until the
dust settles on these developments.”  Chapel cited an article in the April 10 issue of University Business: The Magazine for College and University Administrators entitled “Apple: Windows on a Mac Is Here” online at:

http://www.universitybusiness.com/page.cfm?p=607&news_date=2006-04-10&news_id=9712#top

Heller began the discussion noting that the current Mac deployment on campus was good and he would not recommend replacing these with a whole new class of hardware with which we are unfamiliar.  Alvares asked if anyone has an argument for all-Mac purchases.  Youn said that it would be good to have a single hardware platform on campus, but Mac has not developed their desktop applications enough at this time.  Sanni asked if MSU has any options for purchasing laptops from Apple.  Youn noted that CSAM has to replace at least five labs over the summer, and he doesn’t want the debate over hardware platforms to delay delivery.   Sanni also asked what is the timeline for purchasing hardware and noted that IT has not updated the hardware list yet. Alvares recommended that the ACC table this question and send a summation of the discussion to Chapel.

• Ad Hoc Committee Reports:

a) Learning Management Subcommittee (LMS) - Davidson (Chair) was absent, so there was no report.

b) EDUCAUSE Membership: Kelton (Chair) had nothing to report at this time.

5. Ongoing Business:

• Workstation Integrity Software for Computer Labs –  Alvares noted that the ACC will defer to a future meeting discussion of the use of workstation integrity software, such as DeepFreeze, on computer labs.

• Re-Imaging Labs -  Alvares asked that the ACC discuss at a future meeting the issue of how frequently Labs should be re-imaged.

• Email Attachment Size – Alvares noted that this discussion will be deferred to a future meeting.

6. New Business:

• Email Delivery Delays:  Heller noted that there have been intermittent problems with mail delivery being delayed, or not  showing up at all. Kelton will follow up with OIT on this question and report back to the ACC listserv.

• Faculty Attendance at ACC Meetings: Salomon noted that there are only two faculty members present at this ACC meeting.  We need more involvement from the faculty.  Kelton said that topics bring people to meetings, and the ACC should discuss what topics would bring more faculty to the meetings.  Kelton suggested that ACC hold a Town Hall meeting this Fall to discuss academic computing issues and faculty needs. Youn agreed to help organize this Town Hall meeting.

• ACC Officer Nominations: Alvares asked for nominations for officers, and the following individuals were nominated and accepted the nomination:

Chair: Jean Alvares

Secretary: Mary Mallery

Webmaster and Listserv Owner: Steven Shapiro

Further nominations for officers are open until April 25th. Kelton volunteered to oversee the nomination process and elections over the ACC listserv. Youn nominated Marc Kasner as Chair, and he will check with him to see if he accepts the nomination.  

Kelton proposed that the Academic Computing Committee add the position of Deputy Chair to its leadership structure and that this position be elected at the end of each academic year, during the regular committee election cycle.  The purpose of this position will be to act as Chair in his/her absence and to assist the leadership team with the operation of the committee.  Kelton will draft this as a Motion and send it to the ACC listserv for a vote because there was no longer a quorum when he made this proposal.

The ACC will vote on the slate of nominated officers at the May 8th meeting.

7. Adjournment: The meeting was adjourned at 4:05 PM because there was no quorum.